Executive Assistant to the Chief Development Officer, California

San Francisco, California, USA.

This is a hybrid position that is expected to work from TNC's San Francisco office 3 - 4 times per week.

#LI-HYBRID

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The California Chapter is TNC’s largest state program and one of the largest, most dynamic conservation organizations in the country. With approximately 275 employees, from financial analysts and fundraisers to ecologists and economists, we are currently invested in 14 strategies to address the biggest challenges facing California and the world, including numerous community-based projects designed to increase the pace, scale, and effectiveness of conservation. Over the past six decades, we have protected 1.4 million acres, 5,000 miles of streams, and 3.8 million acres of ocean habitat in California and off the coast.

The Executive Assistant (EA) serves as the key strategic partner to Chief Development Officer (CDO), with central responsibility for prioritizing internal and external attention, including directing follow up on donor portfolio moves, calendaring meetings for stakeholders, and managing workflow and department meetings. The Executive Assistant will/may also support one other senior Development Officer.

The EA will support the Development Senior Management Team (DSMT) and the Development department broadly as a key member and support the execution of the department's work. In addition, the EA will help department members and others across the organization access the CDO and the department more broadly by assessing and prioritizing requests and escalating critical needs.

In addition to strategic support of the CDO and the department, the EA will perform administrative duties such as leading correspondence on the CDO’s behalf, project managing execution of tasks to support the CDO’s and departments goals, prioritize and plan travel, track time and expenses and review time and expense tracking of direct reports, prepare and print materials as needed, and facilitate other chapter or organizational reviews and approvals as needed.

The EA will maintain, track, analyze, and report on key data for the CDO and the Philanthropy Senior Management team. They will adapt processes and implement recommended practices to improve effectiveness. They will communicate on behalf of the CDO and have substantial contact with stakeholders, including all levels of staff, donors, volunteers, vendors, and business relations. The EA takes on additional duties to enhance the work of the team. Such responsibilities may include but are not limited to a significant role in training, developing documentation, and/or enhancing the systems and tools used by the team.

• Bachelor's degree and 3 years related experience (or equivalent combination of education and experience).
• Experience generating reports and analyzing/interpreting data.
• Experience managing the schedule and contacts of a senior leader.
• Experience in discreetly managing highly sensitive, often confidential, information in a professional manner.
• Experience with database management.
• Experience working across departments.

DESIRED QUALIFICATIONS

• Ability to implement complex processes.
• Ability to use existing technology to achieve desired results.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience coordinating projects.
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
• Experience interpreting guidelines to achieve desired results;
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
• Strong organization skills, accuracy, and attention to detail.

Each person who works at TNC contributes to our goal of protecting nature for future generations. Another one of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe feel that their unique contributions are valued. To quote a popular saying at TNC, “You’ll join for the mission, and you’ll stay for the people.” To learn more, head to YouTube to hear stories from staff or visit Glassdoor.

We’re proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other benefits that support work-life balance.

If you’re interested in working with us, please apply—we’d love to hear from you.

The starting pay for this position is within the range of $76,800 – $89,688 for annual base salary. This range only applies to candidates whose country of employment is the USA and state of employment is California. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including location, qualifications, specific skills, and experience. Your geographic location will be confirmed during the recruitment.

To apply for job ID 56281, submit your materials (resume and cover letter) online by using the Apply Now button at https://careers.nature.org/ by 8:59 PM PST on Sunday, February 23, 2025. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

The Nature Conservancy is an Equal Opportunity Employer.Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people with diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.