Assistant Company Secretary

About Lightsource bp

Lightsource bp is a global leader in the development and management of solar energy projects. We are a 50:50 joint venture with bp with a mission to help drive the world’s transition to low carbon energy.

With solar set to increase tenfold in the next 20 years, they are well-positioned to capitalize on this growth. By joining the Lightsource bp team, you will ‘be the change’ on the world’s energy transition to a more sustainable future.

They pride themselves on their entrepreneurial spirit as we continue to push the boundaries of an ever-changing energy landscape. By choosing a career with them, you can expect a challenging and fulfilling role surrounded by people who are passionate and have brilliant ideas about sustainable technology, innovation and making the world a better place.

What You’ll do (the role)

Summary

Reporting into the Deputy Company Secretary, this position will play a key role in supporting the Deputy Company Secretary to provide corporate governance and company secretarial support to the Board and Executive Team and ensuring high quality standards are maintained across the LSbp group.

Duties and Responsibilities

• Support the Deputy Company Secretary on the delivery of Board and Committee papers
• Accountable for company secretarial services for Board and, including arranging Board & Committee (including certain management committees) meetings, stepping in (as an when necessary) for the Deputy Company Secretary to attend the meetings and minute taking
• Supporting the Deputy Company Secretary and the Finance Team with the production of the group Annual Report and Accounts (and input on any key governance and reporting requirements) and the Group subsidiaries’ company Accounts
• Managing the Group’s subsidiary governance and the relationship with the colleagues from local offices and outsourced company secretarial providers
• Ensuring statutory books and records for the Group subsidiaries are kept up to date (using GEMS)
• Perform company secretarial and compliance-based tasks as and when required (conflict of interests for directors and executives, companies house filings)
• Implementing corporate projects such as corporate simplification; implementing and drafting non-transactional board minutes and shareholder resolutions
• Dealing with ad hoc requests including authorised signatory requests, board minute extracts, creation of corporate structure charts, secretary certificates, auditor requests etc. and attending to any notarisation/apostille requirements
• Responding to Know Your Customer (KYC) enquiries regarding the Group and its directors and shareholders
• Monitor changes in relevant legislation and the regulatory environment
• Developing strong relationships with internal stakeholders

Who we’re looking for

Knowledge & Experience

• Solid technical background of company secretarial practice
• Strong governance background would be advantageous
• Good technical drafting skills and familiarity with the documents and types of work covered in the ‘Duties and responsibilities’ section of this job description
• Working knowledge of company secretarial software packages (such as Diligent Entities or GEMS)
• Extensive experience and knowledge of Microsoft office is essential

Qualifications

• Fully ICSA/CGI qualified
• Minimum of 4-5 years’ practical experience providing company secretarial support to UK headquartered companies

Why you’ll make a great member of the team

Work Skills

• Strong organisational skills with the ability to deal autonomously, confidently and professionally
• Able to deliver consistently high-quality work, at pace, to support the business
• Strong time management skills with the ability to work accurately under pressure and to tight deadlines
• Flexible, pro-active and responsive attitude and the ability to multitask and the desire to work in a fast-paced environment
• Excellent attention to detail, presentation, interpersonal and communications skills - both written and oral.

Personal qualities

• LSbp places great value on equal employment opportunities. We are dedicated to quality, equality, and valuing diversity, and we welcome applications that reflect the diversity of the communities within which they work.

Why you’ll want to work for Lightsource bp

The company is a place where you can be yourself and grow; a place where your ideas and opinions matter.

Be you

They pride themselves on being an inclusive community, where every individual is valued and treated with respect.

Be responsible

The culture is driven by their core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.

Be recognized

Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.

Be inspired

Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.

Our Core Values

Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Their core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything they do.

https://www.lightsourcebp.com/careers/