Job Description

Position Title: Procurement Coordinator
Department: Procurement
Reports To: Senior Director, Project Procurement
Location: Kitchener, ON, Canada (Hybrid)

Description:

• The Procurement Coordinator will assist with preparing and coordinating procurement-related activities in accordance with the prescribed procedures to support the development and implementation of energy storage projects. Experience with large/utility-scale construction-related procurement processes, the ability to interpret contracts, and experience with SAP is essential. Knowledge of energy storage systems, project management processes, and contract management processes is highly desirable.

Responsibilities:
The successful candidate will have responsibilities that include, but are not limited to:

• Manage and ensure that materials, equipment, and supplies are properly and timely ordered and delivered so that the company's projects function smoothly.
• Compile and submit RFP and RFQ packages for Battery, Inverter, and EMS equipment as well as EPC services from potential vendors; negotiate with vendors, conduct vendor screening, and recommend vendors for selection to the manager.
• Establish and regularly improve procurement policies and standard operational procedures for purchasing, communicate the policies and procedures to all employees, and monitor the implementation of the policies and procedures.
• Create monthly reports of procurement-related activities and performance of the pool of existing vendors.
• Manage and coordinate onboarding procedures of suppliers, including the execution of non-disclosure agreements and anti-bribery and corruption forms.
• File, standardize, and normalize RFP and RFQ responses for Battery, Inverter, and EMS equipment as well as EPC services.
• Maintain procurement database and proposal trackers.
• Responsible for procurement-related contracts management, including but not limited to master supply contracts, exhibits, contract amendments, purchase orders, change orders, notices, and SAP purchase order and transfer order issuance.
• Complete vendor selection forms.
• Act as a liaison to customers, project teams, and suppliers.

Qualifications and Experience:
Minimum capabilities will include the following:

• Experience with PR/PO/STO functions in SAP is essential.
• Experience with Smartsheet is preferred.
• Bachelor’s degree in a related technical discipline from a university or college.
• Minimum 3 years of relevant experience or an equivalent combination of education and experience.
• Solid and effective interpersonal and communication skills (including oral, written, and visual).
• Ability to establish and maintain effective working relationships internally with colleagues as well as externally with suppliers.
• Strong organizational and time management skills; acute awareness and ability to manage to deadlines.
• Technical proficiency in Microsoft Office Suite, including Word, Excel, and Project.
• Accuracy and attention to detail is key to this position.
• Ability to function successfully both independently and within a team.
• Demonstrated professional appearance and conduct.
• Ability to work flexible hours (evenings, weekends) if required.
• Valid driver’s license, valid insurance, and access to a reliable vehicle.
• Travel is required up to 25% of the time.